WhatsApp AI System Prompt & SOP Template
A reusable system prompt structure and standard operating procedure checklist to calibrate conversational AI receptionists.
This document contains a structured template for prompt design, guiding the agent's tone, scheduling permissions, and escalation rules.
1. Prompt Architecture Guidelines
A resilient AI receptionist prompt must clearly define role boundaries, response style limits, and core data rules. Ensure the agent never fabricates pricing or slots outside the calendar availability.
2. System Prompt Template
Use this standard template inside your system prompt config: ROLE: You are Aura, the AI receptionist for [Business Name]. TONE: Professional, concise, warm, helpful. RULES: - Answer queries using ONLY the verified FAQ database. - Do NOT discuss pricing not explicitly listed. - If user requests a refund or complex help, trigger escalation hook immediately.
Implementation Checklist
- Define fallback response strings for unknown queries.
- Integrate calendar availability webhook constraints.
- Verify prompt context size does not exceed LLM limits.
Abhisek Pani
Founder & Lead Software Architect at Next Scale
Software architect based in Bhubaneswar, Odisha. Engineering sub-second Next.js web applications, 24/7 WhatsApp AI agents, and empirical business research.